Meeting Transcription and Synthesis
Transform your meetings into reliable transcriptions and clear summaries, with decisions and actions identified.
Whoever takes notes in a steering meeting is usually also the person being asked questions, for a number, a call, a way forward. The minutes that result carry the mark of that split attention: partial, written in a rush, sometimes sent out days later once the detail of who said what has already faded.
Fasfox builds systems that transcribe the recording and extract the decisions, the actions and who owns each one, in a form the meeting owner can check before it goes out.
A meeting, lived twice
In a site review or a steering committee, the person expected to take notes is often also the person being asked questions, for a number, a call, a way forward. They cannot do both at once, and the written record suffers for it: a decision reduced to a scrawled fragment, a point recalled two days later from memory, or never written down at all. What circulates afterwards is approximate, or does not circulate.
What the recording alone won’t catch
Transcribing the audio is the easy part. Spotting a decision inside it is harder, because decisions rarely announce themselves, a nod taken as agreement, a sentence everyone finishes in their head, two people talking over each other on a noisy site. After a pilot, teams stop opening a forty-minute verbatim transcript for lack of time to read it, and keep coming back instead to five lines on what was decided and who owns it.
A convention to settle before starting
The setup only works if recording becomes routine, with participants’ agreement, and if one output format gets fixed rather than reinvented at every meeting. Otherwise, summary quality tracks the quality of that day’s microphone, which is not something anyone can plan around. Teams that skip this step end up with a tool nobody trusts enough to rely on, because half the meetings were never captured in the first place.
Sign-off stays with the meeting owner
The system transcribes, identifies topics, decisions and actions, and drafts a structured summary. Before it goes out, the meeting owner reads it, corrects attributions and settles the ambiguous points the AI flagged rather than resolved. That short review is what separates a record people ignore from one they actually consult.