Committee and Steering Meeting Preparation

When committee preparation becomes burdensome

Each committee requires gathering information from multiple sources: activity reports, indicators, meeting minutes, field alerts, or financial updates. This consolidation takes considerable time and sometimes delays the distribution of materials.

Preparation then focuses on collection rather than analysis and decision-making.

Why manual synthesis lacks efficiency

Structuring committee materials often relies on heterogeneous documents assembled manually. Identifying priority topics, arbitration points, and risks requires complete and repeated review.

This approach makes standardization difficult and slows down the preparation of recurring meetings.

Fasfox’s approach to steering meetings

Fasfox develops artificial intelligence solutions capable of analyzing the sources needed for committee preparation. The AI identifies key elements, highlights gaps, risks, and expected decisions.

Produced materials are structured according to the agenda, with clear summaries, commented indicators, and explicitly formulated arbitration points.

How it works in practice

1. Sources needed for the committee are selected.
2. Artificial intelligence consolidates and analyzes information.
3. Key topics and decisions to prepare are identified.
4. Structured summaries and materials are generated.
5. Managers adjust content if necessary.
6. Materials are ready for the committee meeting.

Operational benefits

• Significant time savings on preparation
• Clearer and more structured committee materials
• Better focus on decisions
• More effective meetings
• Standardization of recurring meetings

Situations where this solution is particularly relevant

• Regular management or steering committees
• Multi-activity or multi-site environments
• Need to ensure reliable meeting preparation
• Desire to improve decision quality

Deployment and integration

Fasfox deploys this solution by integrating with existing reporting, project management, and collaboration tools. Output formats are adapted to meeting expectations and evolve with practices.