Invoice Reading and Pre-Accounting
Invoice processing is a critical step in the financial chain, involving reading heterogeneous documents, verifying information, and preparing accounting entries.
Fasfox builds AI solutions that automate invoice reading and pre-accounting while securing financial data.
When invoice processing takes too much time
Every received invoice must be read, checked, and entered into accounting tools. Formats vary, information isn’t always presented consistently, and some data requires additional verification.
This repetitive yet critical phase consumes significant time and creates bottlenecks, especially during closing periods or high activity.
Why manual entry leads to errors
Manual entry exposes you to error risks—misreported amounts, incorrect VAT, wrong dates, or misidentified suppliers. After-the-fact checks extend processing times and complicate tracking.
As volumes grow, maintaining consistent reliability becomes difficult without automation.
The Fasfox approach to pre-accounting
Fasfox develops AI solutions that automatically read invoices, whether digital or scanned. The AI extracts key information such as supplier, dates, amounts, VAT, billing lines, and references.
From this data, accounting entry proposals are generated according to defined rules. Elements are presented clearly, leaving final validation to finance teams. The solution adapts to invoice formats and current accounting rules.
How it works in practice
- Invoices are collected from existing channels.
- AI analyzes documents and extracts key data.
- Consistency checks are applied automatically.
- Pre-accounting proposals are generated.
- Teams verify and validate entries.
- Data is ready to integrate into accounting tools.
Operational benefits
- Reduced invoice processing time
- Fewer data entry errors
- Faster accounting cycles
- More reliable financial data
- Lighter administrative burden
When this solution adds the most value
- High volumes of supplier invoices
- Multiple document formats
- Strong constraints on closing deadlines
- Need to make pre-accounting more reliable
Deployment and integration
Fasfox deploys this solution by integrating with existing accounting tools and validation workflows. Extraction and control rules are adapted to practices and evolve with needs.
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